How we allocate the fundraising money

collected for a specific event. 

PENDING - THIS DOCUMENT IS NOT IN ITS FINAL FORM YET

This policy applies to those fundraising activities that are intended for a specific event, such as Summer Camp.

Troop 732 intends to offer its Scouts the opportunity to earn their own way to some of the Troops activities.  The troop further intends to reward each Scout based largely on that Scouts effort.

There may be several types of fundraising activities.  For example bake sales and car washes would be two distinctly separate types of fundraising activity.  The funds from all types of activities will be collected together and distributed among the participants as follows:

For each fundraising activity that is intended for a specific event:

• Each Scout gets 1 credit for each hour of fundraising that they do.

• Each Scout gets 1 credit for each hour that they have one or more parents or guardians participate.

• A Scout can be credited a maximum of 2 credits for each hour.

• All time worked is rounded to the nearest hour.

• All monies collected for all types of fundraising activities (e.g. the sum of all bake sales and all car washes for summer camp) are pooled together until the last activity has been completed.  Any expenses associated with the fundraising activity are deducted from the pool.  Finally, the pool is divided up based on the number of credits that each Scout has earned. 

• We can not state precisely how much money a Scout has earned until all the fundraising efforts for the event are completed and accounted for.

• In the event that some or all of the records are unavailable, lost or destroyed, the troop committee shall make a good faith estimate of how to allocate credits and or funds for the affected fund raising activity.

Each Scouting family will be credited a dollar amount up to, but not exceeding, the estimated family's cost of the event as determined by the troop committee.

• For example: The cost of summer camp may include: camp costs, transportation costs, estimated merit badge costs, estimated high adventure costs, estimated spending money, planned troop side trips such as white-water rafting, and any other estimated cost associated with the event.

• The credits are allocated on a per family basis.  This means that if a Scout earns more credits than is needed for an event, the extra credits are allocated to other members of his family (including Adults) participating in the event.

• If the Scouting family has credits for more money than that family's maximum allocation allows, then the excess money will be divided up amongst the balance of the Scouting families participating in fundraising activities for that event.

• No money will be credited to a Scout or Adult who does not actually participate in the event that the fundraising was intended for.  That money will be divided up amongst the balance of the attending Scouting families that participated in fundraising activities for that event.

• If there are monies left over, after all family's participating in the event have been credited an amount up to their maximum allocation, the excess monies shall be turned over to the troops general funds.